Technology Coordinator, IP & Compliance Administration

Organization
Fred Hutchinson Cancer Research Center & Seattle Cancer Care Alliance
Job Location
Seattle, WA
Job Description

Cures Start Here .
At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch's pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer with minimal side effects. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation's first and largest cancer prevention research program, as well as the clinical coordinating center of the Women's Health Initiative and the international headquarters of the HIV Vaccine Trials Network.

Careers Start Here .
The Technology Coordinator will be responsible for managing the protection operations of all FHCRC Intellectual Property (IP). The individual in this position will be responsible for receiving, processing, and managing new invention disclosures; reviewing and maintaining patent correspondence; and monitoring office actions from the U.S Patent and Trademark Office. This individual also has the responsibility for meeting and monitoring the satisfaction of government and private sponsor compliance for all FHCRC IP.

Data Management:
Manage the receipt of new invention disclosures, guarantee compliance with the Office of Business Development & Industry Relations (BDIR) disclosure requirements, and document appropriate information in the BDIR Inteum database. Maintain, monitor, and organize all patent correspondence received from law firms and office actions received from the U.S. Patent and Trademark Office. Prepare reports from database records on inventions and patent-related matters and disseminate the information to the appropriate individuals. Maintain and monitor annuity payments, by working with CPI or other annuity-payment firm. Work with the BDIR staff to improve/maintain processes to ensure integrity of data and to develop a system for responding to faculty and third parties in an efficient and timely manner.

Compliance:
Maintain compliance with reporting obligations to federal and non-federal sponsors on university inventions having external funding, including entering data in the federal iEdison reporting system; providing invention-related information to other FHCRC departments in connection with grant reporting requirements and assisting with archiving of files and legal documents.

Communication:
Effectively demonstrate communication skills when conveying relevant information to BDIR staff and law firms. Develop and maintain efficient communication processes that keeps licensees informed of all official communications sent or received from any patent office or law firm and ensure that copies of all patent correspondence is distributed when necessary. Coordinate the execution and filing of patent related signature documents between law firm and the BDIR in a timely manner. Coordinate the payment of annuities with CPI, or other annuity-payment firm.

Audits:
Work in conjunction with others to audit invention disclosure and patent data entry issues and perform reconciliations as necessary. Work alongside the Data Manager to maintain reports and to develop corrective practices and procedures to prevent data entry issues.

Collaboration:
Work collaboratively/cooperatively with others on the team to develop positive working relationships. Serve as a liaison between Technology Managers and law firms to support the BDIR's commercialization efforts. Participate in team technology and patent strategy meetings to ensure that patenting decisions are communicated appropriately. Create, review and update relevant work flow, process, procedures and SOPs to effectively and efficiently perform job.

Required:
- Bachelor's degree or equivalent combination of education and experience.
- Excellent verbal, written and/or interpersonal communication skills. Must be detail oriented and have the ability to complete multiple tasks accurately and in a timely manner. Demonstrated work experience handling multiple responsibilities, setting priorities, taking initiative and meeting deadlines. Must be computer literate and have the ability to use personal computer based applications - MS Word, Excel, and Access.

Preferred:
Previous work experience in a tech transfer or intellectual property administrative support role is preferred. Familiarity with iEdison and Inteum is highly desirable.

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