Research Program Coordinator II

Organization
Fred Hutchinson Cancer Research Center & Seattle Cancer Care Alliance
Job Location
Seattle, WA
Job Description

Fred Hutchinson Cancer Research Center, home of three Nobel laureates, is an independent, nonprofit research institution dedicated to the development and advancement of biomedical research to eliminate cancer and other potentially fatal diseases. Recognized internationally for its pioneering work in bone-marrow transplantation, the Center's five scientific divisions collaborate to form a unique environment for conducting basic and applied science. The Hutchinson Center, in collaboration with its clinical and research partners, the University of Washington and Seattle Children's, is the only National Cancer Institute-designated comprehensive cancer center in the Pacific Northwest. Join us and make a difference!

The Human Biology Division is looking for a Research Program Coordinator II to join our team! The Research Program Coordinator II directly reports to the Administrator of Human Biology. Primary responsibilities include grant submission and tracking, grant and budget management, publication compliance, protocol submission and tracking, general lab support, and general administrative tasks. This position will primarily support the Tapscott and Vasioukhin labs.

The Tapscott Lab studies gene transcription and expression in normal development and disease, with an additional emphasis on rhabdomysarcomas (cancers with characteristics of skeletal muscle) and human muscular dystrophies. Other research areas include gene and cell therapies for muscular dystrophy, and the biology of triplet repeats and their associated diseases.

The Vasioukhin lab studies the mechanisms and significance of cell polarity and cell adhesion in normal mammalian development and cancer. In addition, we have a significant interest in the mechanisms responsible for initiation and progression of human prostate cancer. We believe that it is important to study cells in their normal microenvironment.
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Faculty Grant Applications - first priority: Preparation of grant budget request, budget justification, face and checklist pages on timely basis. Assemble entire grant and copies, proofreading, prepare for electronic submission or FedEx, depending on agency. Maintain schedule of upcoming application deadlines for faculty. Remind faculty of all application deadlines in advance. Notify faculty of upcoming and new grant opportunities. If time permits under deadline constraints, assistance with postdoctoral and graduate student fellowship applications.
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Monitor Grant Budgets - very high priority: Track expenditures and payroll using financial management system expense/obligation reports. Prepare budget projections for grant periods. Inform faculty on a monthly basis on the status of their grant budgets and projections.
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Coordinate human subject and animal protocols: liaison with institutional review office. Coordinate EH&S protocols. Inform faculty of FHCRC procedures and guidelines.
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Purchasing: Anticipate needed lab supplies and purchase as needed and/or as requested by faculty and lab members. Order basic office supplies for lab members. Use financial management system's requisitioning system.
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Arrangements and schedules for invited seminar speakers: Travel, lodging, arranging seminar, setting up meetings with other faculty members during visit, processing travel expenditures and honorarium payments.
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Calendar: Answer scheduling emails, schedule meetings with multiple parties, schedule calendars if requested.
- Travel Arrangements: For faculty members' out-of town meetings- travel schedule, transportation, lodging, pre-meeting arrangements, assemble all necessary documents prior to trip, process reimbursements, track honoraria and payments.
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Correspondence: Write first drafts of letters, rewrite from edits, complete final drafts, and maintain copies. Track and handle paperwork and correspondence for manuscript reviews and grant proposal reviews.
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Manuscripts: Maintain endnote and reprint library for entire lab, obtain reference articles (on-line, Arnold Library, UW Library, via document request), proofread manuscripts, insure that journal formatting requirements are met, coordinate making figures/graphics with lab members, coordinate manuscript preparation with co-authors, arrange for submittal of manuscript, process copyright/offprint forms, etc., reprint management.
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Presentations: Scan images and slides, power point preparation (i.e. drawing figures, etc.), occasional research for image preparation.
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General Lab:
- Authorize all purchases for lab supplies, etc., printer maintenance, coordinate lab group meetings, schedule individual lab member meetings as needed, coordinate some lab logistics, i.e. computer/software installation and database management, assist with lab events. Data entry for lab members as needed.
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Updates: Periodic update of curriculum vitae (including publication listing), biosketchs, grant support summary.
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Graduate Student Records: Track graduate student progress, thesis committee meeting dates, general exam dates, etc.
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Personnel: Work with faculty to coordinate recruitment, hiring, reviews, and separations of lab staff as needed. Complete all necessary Human Resources paperwork.
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Time and Effort Reporting: Ensure completion, compilation, and delivery of all faculty and lab staff time reports and effort certification forms prior to deadline dates.
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Filing: Maintain meticulous filing system, responsible for retrieval of materials when needed, includes copying and filing scientific papers for lab. Maintain lab personnel files.
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Conference Room Booking: Reserve conference rooms using event management system.
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Other: Sort mail and keep seminar bulletin board up-to-date as needed.

- Bachelor's degree required. Some knowledge of Biology helpful but not necessary.
- Prior experience working with grants in an academic and/or research setting is highly desirable.
- Must be responsible, conscientious, responsive, adaptable, detail-oriented, and able to work efficiently and effectively with faculty, lab staff, divisional administrative staff, grant's office personnel, and central administration.
- Must be able to work under pressure.
- Must have strong computer skills: Word, Excel, PowerPoint.

We are a VEVRAA Federal Contractor.

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