Cures Start Here.
At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch's pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer with minimal side effects. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation's first and largest cancer prevention research program, as well as the clinical coordinating center of the Women's Health Initiative and the international headquarters of the HIV Vaccine Trials Network.
Careers Start Here.
This position works as part of an administrative team as one point of contact for pre- and post-award and contract administration for the Biostatistics & Biomathematics program. Under the direction of the Administrative Program Manager, this position will provide business and project management support of research portfolios for a subset of the program faculty, proactively providing compliant and effective funding, budget and regulatory administration and general administrative support for several Principal Investigators; this position also provides support for the Administrative Program Manager as requested.
The incumbent reports to the Administrative Program Manager. This is one of two positions which have responsibility for independently managing all aspects of pre- and post-award grant and contract administration in support of program faculty research portfolios. Special skills and knowledge are applied in managing these responsibilities; independent judgement is used in researching and interpreting grant/contract requirements and Division/Center policies.
Specific job duties include, but are not limited to:
- Coordinate and manage submission of all grant/cooperative agreement/subaward applications, prior approvals, renewals, and closeout processes.
- Develop and monitor project budgets, including long-term projections, ensuring that all financial allocations and expenditures are in accordance with grant/contract guidelines/policies, and provide the Administrative Program Manager with monthly budget forecasts.
- Serve as project administrator and liaison, representing the project and investigators to other Center departments, collaborators, affiliated individuals or institutions, and outside organizations.
- Issue, monitor, and approve expenditures for multiple subawards, tracking performance and timelines in partnership with the Administrative Program Manager and, as appropriate with individual investigators.
- In collaboration with the Technical Editor/Administrative Support Specialist, ensure all work in each investigator's portfolio is in compliance with IRO and BDIR/Technology Transfer by developing (or coordinating) new and renewal IRB applications and processing data use agreements.
- Bachelor's degree or equivalent experience.
- At least 3 years of progressively complex administrative experience focusing on grant and contract administration, pre- and post-award grant management.
- Strong computer skills.
- Exceptional communication skills.
- Experience in budget preparation, monitoring, and projections
- Ability to maintain big picture view of the program and each investigator's research portfolio, while intimately understanding intricacies of each project
- Knowledge of and ability to interpret NIH grants policy, including public access publication policies
- Budgeting experience and forecasting skills
- Ability to relate scope of work to financial needs and requirements
- Excellent written and verbal communication skills
- Ability to recognize potential internal and external impact of decisions, communications, and plans
- Ability to work independently as well as part of a team, recognizing when to consult appropriate individuals
- Flexible collaborator who can easily shift focus as needs arise
- Knowledge of Fred Hutch policies and procedures
- Previous experience with data use agreements and data-focused IRB applications
- Previous experience working with international collaborators
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