Project Manager II | GenomeWeb

Project Manager II

Fred Hutchinson Cancer Research Center & Seattle Cancer Care Alliance
Job Location
Seattle, WA
Job Description

Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch's pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation's first and largest cancer prevention research program, as well as the clinical coordinating center of the Women's Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

The Project Manager will provide financial management and administrative support primary to the faculty of the Stem Cell & Gene Therapy Program. The position will report to the head of the Program with a strong dotted line reporting to the Program Administration of the Transplantation Program, Clinical Research Division (CRD. Responsibilities for this position will include overall management and oversight in the areas of finance and administration, grants and contracts, and regulatory compliance, as described below.

Manage grants and contracts awarded by the NIH, private foundations, subawards from other institutions, and commercial research agreements.
- Remain up to date concerning funding agencies' policies, and communicate requirements to the PIs.
- Work with individuals in the Office of Sponsored Research to address questions concerning grant and contract management.
- Serve as administrative contact person for staff at institutions to / from which subawards are issued.
- Prepare requests to the funding agency (a) to re-budget funds, (b) to reduce effort. (c) to replace key personnel, or (d) to request a no cost extension.
- Coordinate continuation applications, preparing budgets and managing the internal review process.
- Assist with preparations for funding agency site reviews. Coordinate the preparation of follow-up materials, as needed.

Monitor budgets, prepare reports for the PIs.
- Monitor spending on all budgets, ensuring that all financial allocations and expenditures are in accordance with grant/contract guidelines and requirements.
- Review and approve patient care costs charged to commercial research agreements.
- Prepare monthly reports of staffing, spending patterns, and balances remaining in each project.
- Prepare monthly projections of expenses anticipated within the coming 12 months, and anticipated resulting balances.
- Prepare cost transfer requests, if needed.
- Prepare requests for Center support as part of the annual budgeting process.
- Collaborate with Division Administrator on annual budgeting process requests.

Monitor effort and salary, assisting PIs with monthly effort reporting.
- Prepare effort and cost transfer requests, if needed.
- Prepare Faculty Salary Spreadsheets for the CRD.

Coordinate preparation of new grant applications, reviewing application guidelines and communicating requirements to the PIs.
- Coordinate internal review process prior to submitting new applications, including requesting F&A waivers as needed.
- Initiate and manage on-line application forms.
- Prepare budgets and justifications for new applications.

Prepare budgets and administrative documents required for new commercial research agreements supporting clinical trials.
Serve as a liaison with administrative departments within FHCRC and at collaborating institutions.

Prepare Human Resources paperwork
- Confirm funds are available before submitting employment requisitions.
- Remain up to date on FHCRC employment policies and advise the PIs.

Assist with administrative aspects of research involving Human Subjects, Vertebrate Animals, and Hazardous Materials.
- Assist with preparation of IACUC, NHS, IR and EH&S applications, renewals and modifications, if needed.
- Ensure that all staff are current in IACUC, IR and EH&S training requirements

Assist lab with daily operations.
- Check supply requests with the PI and then process with approving all purchase requisitions.
- Reconcile ProCard statements.
- Provide signature authorizations and iLab authorizations.
- Assist the PI with approval of Time Reports of non-professional staff.

Minimum Requirements
- BA or BS degree. A Master's degree is desirable in business or related discipline.
- Proficient in use of Excel and Microsoft Office suite.
- Proficient in fiscal and budgetary management.
- Excellent written and oral English language skills and the ability to communicate effectively with personnel from a variety of levels.

The ideal candidate will have
- Strong organizational and problem solving skills and the ability to manage competing priorities.
- The ability to work independently, soliciting direction or assistance from the Program Administrator as required.
- Experience in preparing and managing grants and contracts.
- Experience working in a research organization, a university/medical school setting, or other complex non-profit organization.
- Experience working with research scientists and clinicians.
- A highly collaborative work style to engage with other administrators in support of science.

If interested, please apply online at


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