Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch's pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer with minimal side effects. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation's first and largest cancer prevention research program, as well as the clinical coordinating center of the Women's Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
This position will reside in the Clinical Research Division . The Clinical Research Division's investigators conduct laboratory and patient-oriented research to better understand the mechanisms that drive cancer and other human diseases. Integrating a variety of disciplines, our clinical researchers are continually developing new therapeutic approaches and leading clinical trials that help move discoveries from laboratory to patient. Our pioneering research has saved hundreds of thousands of lives.
The primary focus of this position is to provide independent administrative support to key faculty (~4) in their performance as Research Scientists and Clinician Scientists, and in support of their work in patient attending (Practice Plan) scheduling and management. A wide variety of administrative duties are included in this position to ensure optimized operatonal support and services to faculty, laboratory, and staff functions and in partnership with the Division and the Center.
This position will be responsible for supporting member-track faculty (Research Scientists and Clinical Scholars titles), and will work collaboratively with other staff (i.e., laboratory and clinical research personnel, research administrators, etc.) in support of clinical research activities, patient management in relation to faculty roles, and other related projects. This position will be apart of a team of four administrative members. This position will also be a member of the CRD's Scientific Program and Research Core (SPARC). The position will report to the lead Research/Programmatic Administrator for the faculty research group.
Specific duties of this position include:
- Participating in leadership and strategic discussions at SPARC meetings and work with the group's faculty and research administration positions on annual HR merit processing, appraisals, annual non-sponsored budgeting requests for the group;
- Providing administrative support directly for ~4 faculty.
- Providing direct support in fiscal management of clinical trials daily operations, with oversight from manager.
- Assist faculty and research administrators in preparing and tracking capital requests, facilities alterations request part of the annual non-sponsored budgeting process, faculty and staff recruitments and to ensure that group priorities and timelines are met;
- Participating as appropriate in research and grants administration as part of the research administrator team, helping to prepare annual reports, and develop new skills in grants and research administration with the goal of serving as back-up to primary Research Administrators and their respective roles;
- Assisting faculty and other research administrators in the preparation of biosketches, CVs for annual and periodic reviews;
- Ensuring that continual process improvement, appropriate development and maintenance of infastructure, and training and development of staff are integral parts of the group and programmatic operations;
- Providing quality control for all new job positings generated within program;
- Provide project management support as needed on emerging cross-Divisional initiatives;
- Coordinating the appropriate tracking and accounting of leave and other paid and unpaid time off with the Division Office in conjunction with CRD/FHCRC Human Resources;
- Working with other CRD Research Administrators.
- Bachelors Degree in Business Administration or equivalent experience and background.
- At least three years of operational and administrative management/services experience in an academic, research, private and/or non-profit biomedical research setting developing strong partnerships with faculty and other collaborators.
Strong leadership, communication, and negotiatiion skills and a proven abiity to manage competing priorities and timelines, employing such techniques as:
- Strong "customer service" focus and pertinent experience to ensure that faculty and related staff/laboratory administrative support can be provided in a way that is collaborative, timely, accurate, and compliant.
- A collaborative style - believing in partnering, shared information and resources, and operates cross-functionally;
- A high level of accountability - driving for results, displays a sense of ownership, and is passionate about attaining goals and surpassing expectations;
- Proactive problem-solving - melding analytic reasoning ability with business savvy;
- A demonstrated ability to work efficiently with a high level of productivity and strong organizational skills;
- Excellent oral and written skills; and
- Strong proficiency with Microsoft Suite, Adobe Acrobat, PeopleSoft, and SharePoint.
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