The Program Assisatant II will perform programmatic administrative functions relating to sponsored research proposals and awards. Works with some independence and is expected to use sound judgment in carrying out duties within established policies and procedures. Additionally, the Program Assistant II is expected to use initiative in resolving issues and receives guidance and mentoring from OSR Management as needed.
- During monthly, quarterly and yearly staff assignment pulls:
- Pull expired awards and inventory files against active report.
- File expired subawards into active parent awards.
- Deconstruct, scan and shred expired awards.
- Responsible for auditing scanned expired files and inserting electronic bookmarks.
- Perform ongoing routine documentation and updates to SOPs to ensure they are kept current and can be used by co-workers for coverage purposes.
- Manage long term storage records in the Leah building.
- Assist OSR staff with locating files.
Maintenance of Sponsored Research Proposals:
- Data entry of time-sensitive funding proposals.
- Create Institutional pending files for contractual and financial documents of different funding mechanisms.
Various Backup Tasks:
- Mail, e-mail and faxes
- Department work orders
- Audits of financial and compliance data
- Miscellaneous filing
- Create institutional files
- Compiling statistics for report purposes
- Bachelor's degree preferred or five years of equivalent experience in an administrative or related field.
- Knowledge of grants and contracts helpful, but not required
- Content performing repetitive tasks
- Great attention to detail
- Excellent multi-tasker
- Excellent time management skills
- Ability to work independently with a high degree of accuracy, productivity and consistency
- Ability to use reasoning and analytical skills to make judgments with support/mentoring
- Effectively work in a mentored environment, with ability to gain further independence
- Excellent oral and written communication skills with an emphasis towards customer service
- Ability to thrive in a high-volume, fast-paced environment that requires a flexible approach to workload demands while balancing quality of work and applying knowledge and skills commensurate with the position
- Strong interpersonal skills with ability to work cooperatively within a team environment
- Knowledge of basic administrative equipment and software such as scanners, copiers, Word and Excel a plus.
- Ability to lift and move up to 50 lbs. on a regular basis, repetitive grasping various sized files to remove from shelves and sustained physical activities such as bending, twisting, stooping, reaching, and standing for long periods of time.
Please include a cover letter when applying for this job that includes your specific interest in the position.
We are a VEVRRA Federal contractor
If interested, please apply online at http://track.tmpservice.com/ApplyClick.aspx?id=2227221-2647-7021