Program Administrator

Fred Hutchinson Cancer Research Center & Seattle Cancer Care Alliance
Job Location
Seattle, WA
Job Description

Cures Start Here. At Fred Hutchinson Cancer Research Center, our interdisciplinary teams of world-renowned scientists and humanitarians work together to prevent, diagnose and treat cancer, HIV/AIDS and other diseases. Our researchers, including three Nobel laureates, bring a relentless pursuit of, and passion for, health knowledge and hope to their work and the world. Fred Hutch's pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer with minimal side effects. We are an independent, nonprofit research institute based in Seattle. Careers Start Here.

Fred Hutch is seeking a Program Administrator for the Program in Immunology, a part of our Clinical Research Division. This is a pivotal role for the program and Fred Hutch. The incumbent is responsible for managing the administrative and operational activities of the Program in Immunology in the Clinical Research Division. This position is the key point-of-contact to multiple Principal Investigators and laboratories in support of the overall mission of Fred Hutch.

The incumbent works independently in managing complex activities in support of the Program in Immunology operations, soliciting direction or assistance from the Principal Investigators as needed. Independent judgment is used in making decisions which affect the current and future success and growth of the Program in Immunology.

May perform some or all of the following responsibilities:
1. Manage program staff, overseeing hiring, training, performance evaluations, disciplinary action, and layoff/termination issues.
2. Supervise program administrative support staff.
3. Oversee program faculty recruitment, acting as liaison between search committees and applicants, and manage administrative responsibilities including travel arrangement, interview scheduling, correspondence, and Center resources.
4. Ensure that the program complies with established regulations such as IRB regulations, grant and contract regulations, and Center policies and procedures.
5. Manage grant and contract pre-award/renewal/post-award, investigating potential sources of funding, coordinating the submission of all materials for initial grant/contract applications, monitoring existing grants/contracts, and preparing yearly grant/contract close-out documentation and progress reports.
6. Coordinate and fiscally manage incoming/outgoing staff assignments with the University of Washington, and subawards with the University of Washington Primate Center.
7. Develop and monitor the program sponsored, non-sponsored and clinical trial budgets, ensuring the appropriate allocation of funds according to grant/contract guidelines and regulations.
8. Serve as a program liaison, interacting with a variety of Center departments, maintaining ongoing communication with affiliated programs and institutions, and representing the program to outside organizations.
9. Review, approve, and generate invoices for program expenditures, including but not limited to, purchase requisitions for laboratory and office supplies/equipment, incoming and outgoing subaward and staff assignment invoices, clinical trial patient billing, donor blood draw checking account, Principle Investigator and administrative ProCard expenditures, time reporting, effort certification, and travel.
10. Monitor and forecast program resources such as space, equipment, and personnel, ensuring that current program resource needs are met and future program resource needs are anticipated.
11. Partner with clinical trial support team on clinical trials and acquisition protocols supporting monthly blood draw events, ensuring budget and reporting accuracy.
12. Develop and implement program administrative policies, ensuring consistency in operating procedures across studies or projects.
13. Update and maintain CVs, biosketches, other support, publications, lab websites, directories and records storage for the program Principal Investigators.
14. Maintain ongoing communication with Principal Investigator(s) on program operation, soliciting direction or assistance as required.
15. Provide support for program Graduate Students, Post-Doctoral Research Fellows, Senior Fellows, Research Associates, Associates in Clinical Research, and Affiliate Investigators at the same level of Principal Investigators.
16. Perform other responsibilities as required.

- BA/BS degree
- Minimum of 8 years related program management or related experience
- Experience with grants, contracts, various agreements and/or other fiscal arrangements

- Demonstrated ability to manage complex abilities in a research program and scientific environment/setting
- External experience working with various partnerships and collaborations

Key Skills and Abilities
- Strong oral and written communication skills
- Strong budgetary management and tracking skills

If interested, please apply online at

An analysis appearing in PeerJ finds that social media mentions of a paper may lead to increased citations.

NIH's Michael Lauer looks at the number of grants, their amount, and funding success rates at the agency for last year.

At Nature, Johns Hopkins' Gundula Bosch describes her graduate program that aims to get doctoral students thinking about the big picture.

Patricia Fara writes about childcare funding, and women in science and science history at NPR.