PHS Administrative Program Mgr

Fred Hutchinson Cancer Research Center & Seattle Cancer Care Alliance
Job Location
Seattle, WA
Job Description

The Cancer Prevention Administrative Program Manager reports to the Program Head and is responsible for the overall administration of Program research support activities, including program staffing and supervision, space and resources management, and financial planning.

- Direct and oversee program activities and administrative organizational structure, introducing modifications as needed to meet the needs of an evolving, growing program. In conjunction with the Cancer Prevention Program Head and program faculty, set program/project goals.
- Serve as primary program liaison to PHS Division Administration and Center departments, and represent the program to outside institutions as required.
- As a member of the PHS Administrative Committee, as needed/requested by the Division, (1) participate in needs assessment, strategic planning and development of overall PHS resource goals; (2) develop, review, and implement PHS administrative policies and procedures; (3) interact with counterparts in the other PHS programs.
- Work with Division Administration to apportion office and other space to CP faculty/projects to equitably meet the needs of program investigators/projects in accordance with Division and Institutional policy.
- Serve as the Program Head's liaison to program faculty, assessing and evaluating needs and developing appropriate strategic plans. Coordinate recruitment, promotions and annual faculty reviews, as requested. Assist new faculty with orientation to the Center, Division and Program. Assist program faculty with identifying and pursuing funding opportunities.
- Liaison with independent research groups led by CP faculty (e.g., COMPASS, WHI, SWOG, and HICOR) and provide assistance as needed.
- Plan/coordinate all CPP faculty meetings and faculty retreats.
- Develop, review and implement CPP administrative policies and procedures as necessary.
- Ensure program compliance with established institutional regulations and policies, including but not limited to annual and project-specific Financial Conflict of Interest (FCOI) reporting, required FCOI training, Protection of Human Subjects in Research training, Confidentiality training, and IRB reporting.
- Develop and monitor annual Center budget requests for the program, assuring the appropriate allocation of program funds, and that program staffing, operations, equipment, and alterations needs are met. Initiate and develop annual Center budget requests for program faculty/key staff "bridge" funding, and capital requests, as needed.

- Manage/supervise program staff, overseeing hiring, training, performance evaluations, disciplinary action, and layoff/termination issues.
- Assist with the workload of the Grants and Finance Unit. The Grants and Finance Unit supports more than 25 CP faculty members' grant and contract competitive and noncompetitive application submissions, pre- and post-award budget management, and interpretation of policies and guidelines of the Center and funding sponsors.
- As needed, participate in the workload of the Administrative Core. The Administrative Core provides administrative oversight and assistance to individual faculty and projects as needed with space and office furnishings, human resources actions, payroll and purchasing activities, travel, ProCard reviews/approvals, office supplies inventory and replenishment, and shared equipment maintenance. The Admin Core also provides administrative/secretarial assistance to the Cancer Prevention Program Head and monitors and supports the Finance Unit by maintaining documentation of staff assignments, subaward invoicing, and program purchasing.
- Coordinate the annual CP staff merit review and recommendations process, in compliance with Division and HR policies and timelines.
- Maintain ongoing communication with Principal Investigator(s) on program operation, soliciting direction or assistance as required.
- Provide support as needed to the Program Head(s) of the Cancer Epidemiology, Prevention, and Control (CEPC) Program of the Fred Hutchinson/UW Cancer Consortium, including but not limited to assisting with competitive renewals, progress reports, Scientific Steering Committee presentations, site visits, ongoing reporting and strategic planning, and coordination with Consortium staff.
- Perform other responsibilities as required.

*PLEASE INCLUDE A COVER LETTER WITH SUBMISSION* For a list of Minimum qualifications and to apply, please see the following link: We are a VEVRAA Federal Contractor

If interested, please apply online at

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