PHS Administrative Program Manager

Fred Hutchinson Cancer Research Center & Seattle Cancer Care Alliance
Job Location
Seattle, WA
Job Description

Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch's pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer with minimal side effects.

An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation's first and largest cancer prevention research program, as well as the clinical coordinating center of the Women's Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

The Computational Biology Administrative Program Manager reports to the Program Head and is responsible for the overall administration of the Program's research support activities, including program staffing and supervision, space and resources management, and financial planning.

This position works independently in managing the administrative and financial operations of the program, soliciting direction or assistance from the Program Head or other program faculty as necessary. The responsibilities include management of complex activities in support of program and research project operations, ensuring compliance with center and funding agency policies, exercising independent judgment in making decisions that affect the current and future success of the program, staffing levels, budget allocations, space apportionments and in interpreting contract/grant requirements.

- Direct and oversee program activities and administrative organizational structure, introducing modifications as needed to meet the needs of an evolving, growing program. In conjunction with the Computational Biology (CB) Program Head and program faculty, define, develop and implement program/project goals.
- Serve as primary program liaison to PHS Division Administration and Center departments, and represent the program to outside institutions.

- As a member of the PHS Administrative Committee and on behalf of the program,
(1) participate in needs assessment, strategic planning and development of overall PHS resource goals;
(2) develop, review, and implement PHS administrative policies and procedures;
(3) interact with counterparts in other PHS programs.

- As a senior administrative leader and member of the Administrative Managers of Programs (AMP) Peer Group, identify challenges and opportunities for improvement across the Division; cooperatively strive to improve operational efficiencies.
- Work with Division Administration to apportion office and other space to CB faculty/projects to equitably meet the needs of program investigators/projects in accordance with Division and Institutional policy.
- Contribute to the Cancer Center Support Grant competitive renewals, progress reports, site visits, ongoing reporting and strategic planning, and coordination with Consortium staff.
- Serve as the Program Head's liaison to program faculty, assessing and evaluating needs and developing appropriate strategic plans. Coordinate recruitment, promotions and annual faculty reviews. Assist new faculty with orientation to the Center, Division and Program. Assist program faculty with identifying and pursuing funding opportunities.
- Maintain ongoing communication with Principal Investigator(s) on program operation, plan/oversee coordination of CB faculty meetings and faculty retreats, develop, review and implement CB administrative policies and procedures.
- Ensure program compliance with established institutional regulations and policies, including but not limited to annual and project-specific Financial Conflict of Interest (FCOI) reporting, required FCOI training, Protection of Human Subjects in Research training, Confidentiality training, and IRB reporting.

- Develop and monitor annual Center budget requests for the program, securing adequate funds, assuring the appropriate allocation of program funds, and that program staffing, operations, equipment, and alterations needs are met. Oversee, initiate and develop annual center budget requests for program faculty/key staff "bridge" funding, and capital requests.
- Oversee faculty members' grant and contract competitive and noncompetitive application submissions, pre- and post-award budget management, and interpretation of policies and guidelines of the Center and funding sponsors.
- Oversee individual faculty and project needs for space and office furnishings, human resources actions, payroll and purchasing activities, travel, ProCard reviews/approvals, office supplies inventory and replenishment, and shared equipment maintenance.
- Coordinate the annual CB staff merit review and recommendations process, in compliance with Division and HR policies and timelines.
- Manage/supervise program staff, overseeing hiring, training, performance evaluations, disciplinary action, and layoff/termination issues.
- Manage program sponsored fellowship recruitment and partner with Development to manage donor relationship and funding distributions.
- Oversee program web site management and maintenance; ensure congruence and continuity with Division and center sites.
- Perform other responsibilities as required.
- A bachelor's degree is required (or equivalent experience in research administration); a master's degree is preferred.
- A minimum of 5 years of management experience, preferably in a non-profit research or academic setting.

- Strong leadership qualities and skills are essential; collaborative teamwork, people development, sound judgement, high degree of integrity and creative problem solving.
- Demonstrated ability to effectively supervise and delegate to staff.
- Proven ability to handle confidential information with discretion.
- Excellent written and verbal communication skills are essential, as are demonstrated ability to manage multiple, complex and competing activities.
- Proven organizational, financial and analytical skills are required, as are strong time management, follow-through and attention to detail.
- Experience with development/submission of grant applications, and familiarity with Federal funding guidelines is required.

If interested, please apply online at

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