Human Resources & Administrative Assistant

Organization
Genomics Institute, UC Santa Cruz
Job Location
1156 High Street
Santa Cruz, CA 95064
Salary
commensurate with experience and qualifications
Benefits

Full medical, dental and vision options

Job Description

The UC Santa Cruz Genomics Institute, genomics.ucsc.edu, seeks a Human Resources & Executive Assistant to work closely with the Human Resources Manager in supporting the scientific and administrative directors, research and technical managers, and human resources units of the Genomics Institute and the Howard Hughes Medical Institute. Duties will include assisting with recruitments, employee intake, personnel data management, and special projects as they arise. This position also serves as the Executive Assistant to the Managing Director of the Genomics Institute. If you are excited to work in a fast-paced, start-up like professional administrative environment within an institution of higher education in beautiful Santa Cruz, California, we invite you to apply today!

Requirements

Substantial related administrative and clerical experience, including knowledge of office procedures and standard office equipment. 

Strong interpersonal skills to independently initiate and maintain good working relationships with other units and programs; ability to work effectively with a wide variety of people, including faculty, staff, and students. 

Demonstrated initiative to complete assigned tasks and to independently undertake projects and follow through to completion. 

Organizational skills sufficient to prioritize work and function independently under pressure of competing deadlines with frequent interruptions. 

Excellent problem-solving skills to effectively analyze and solve multi-faceted problems within an administrative context. 

Math skills sufficient to calculate reimbursements and personnel funding. 

Excellent administrative computer skills and command of word processing, calendaring, and email programs. 

Close attention to detail with ability to proofread work carefully. 

Excellent verbal and written communication skills, including pleasant telephone manner and ability to give and receive clear, concise information; strong writing skills, including correct spelling, grammar, and punctuation. 

Flexibility and willingness to undertake special projects or have work assignment priorities changed. 

Demonstrated ability to work effectively with a wide variety of people from different backgrounds, including faculty, staff, and students. 

Demonstrated ability to work effectively as part of a team. 

Ability to exercise good judgment and discretion in handling confidential matters. 

Excellent keyboarding skills sufficient to create correspondence, memos, and forms with speed and accuracy; note-taking ability. 

Demonstrated knowledge of human resources best practices.

About Our Organization

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.  

This position is a part of an active administrative office supporting the scientific efforts of faculty of the UCSC Genomics Institute and its related projects, such as the Center for Biomolecular Science & Engineering (CBSE), the California Institute for Quantitative Biosciences (QB3), the UCSC Institute for the Biology of Stem Cells (IBSC), and the UCSC Training Program in Systems Biology of Stem Cells. It supports the operations of the GI under the Managing Director, and the research and teaching efforts of the director, professor David Haussler, and associate director, professor Josh Stuart, which includes approximately 90 staff, postdoctoral scholars, and students involved in projects supported by funds from the federal and state governments, private gifts, and the Howard Hughes Medical Institute (HHMI).  

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