FINANCIAL CONTROLLER AND OFFICE MANAGER | GenomeWeb

FINANCIAL CONTROLLER AND OFFICE MANAGER

Organization
AKESOgen, Inc.
Job Location
Norcross, GA 30071
Job Description

Summary Description: The Financial Controller and Office Manager organizes and supervises all of the administrative activities that facilitate the smooth running of an office, laboratory and building at 3155 Northwoods Place. The tasks typically include:

 

DAY-TO-DAY

  • Overseeing the day-to-day administrative matters of the company including:
  • Managing filing systems both paper and soft copies on the server
  • Responsible for overseeing all supplies for office equipment and related premises management
  • Management of all key suppliers required to upkeep and service premises, maintaining supplies of stationery and equipment and furniture
  • Maintaining the condition of the office, laboratory and building and arranging for necessary repairs, upkeep and maintenance
  • Implementing and maintaining procedures/office administrative systems
  • Sort all mail-envelopes received when received and open mail unless addressed to an individual and stamp a receipt date on all documents; distribute mail to individuals internally

 

FINANCE – ACCOUNTING SUPPORT

  • Management of the finance function and performing all accounting
  • Preparation, entry and management of all aspects of accounts receivable and accounts payable
  • Assistance in preparation of budgets, forecasts and cash flows
  • Preparation of cash management report on a weekly basis
  • Maintenance of financial ledgers and accounting processes
  • Preparation of Monthly Consolidated P&L and Balance Sheet
  • Timely production of statutory and internal financial reports
  • Preparation of annual documentation package for income tax preparation
  • Ensuring that appropriate systems and internal controls are implemented and maintained
  • Receive all supplier invoices and record into Quickbooks, file originals
  • Receive all customer payments and deposit according to instructions
  • Prepare monthly billing for all biorepository clients and clinical clients; prepare billing for all other projects based on billing agreement with client per instructions

 

CUSTOMER SUPPORT

  • Receiving and recording the receipt of samples from customers
  • Responding to customer enquiries and complaints
  • Dealing with correspondence, complaints and queries
  • Collection of accounts receivable on a timely basis

 

HR AND PAYROLL

  • Preparation of the Payroll and related processes
  • Managing staff vacation time and personal days of all employees
  • Keeping personnel records including a record on staff attending conferences and training
  • Implementing and promoting equality and diversity policy
  • Organizing induction programs for new employees

 

SKILLS REQUIRED AND REQUIREMENT OF THE ROLE INCLUDE

  • Strong organizational skills and ability to multi-task and prioritize tasks
  • Ability to work in an autonomous fashion
  • Previous financial control and management reporting experience with at least 2 years’ experience in a similar role preferably with a bachelor’s degree
  • You will be able to demonstrate your prior experience of working in a similar role
  • The candidate should be confident, a self-starter, with the ability to operate in a dynamic environment
  • You must be able to demonstrate good attention to detail, good judgement showing logical decision making, and a hands on approach
  • Computer literate with good Quickbooks, Excel and Word skills and solid understanding of accounting software principles
How to Apply

We receive such a large number of resumes, that we require a cover letter to be considered. Since we take the time to read your cover letter, we expect the cover letter to include more detail than an edited MS Word template. We encourage you to think about why working with a small company is both interesting and rewarding for you, and why you think adding your talent and character to our company would be both interesting and rewarding for us. If you are interested in this position please submit your resume to hr@akesogen.com .  

A trio of editors from the Nature family of journals describes what make a peer review a good one.

Spots in genetic counseling training programs are competitive, Maclean's reports.

Bitesize Bio offers some tips to make PubMed searches more efficient.

Regeneron Pharmaceuticals comes out on top of Science Careers' ranking of best biotech and pharma employers.