Executive Assistant and Office Manager

Organization
Omicia
Job Location
CA 94612
Job Description

Omicia is looking for an Executive Assistant/Office Manager who will be the face of the Omicia team in our Oakland office and the CEO’s right-hand person! This is a position critical to the growth of the company that requires initiative, ability to learn quickly, excellent organizational and time management skills, ability to manage internal and external relationships, and outstanding communication skills. You will perform diverse duties and administrative functions that require confidentiality, discretion, initiative, and sound decision-making. This is a challenging and exciting role for someone who is proactive, smart, detail-oriented, and motivated to work in a fast-paced startup environment.  

Responsibilities:

  • Perform complex high-level administrative duties
  • Manage the CEO’s calendar and assist with travel arrangements when needed
  • Anticipate the CEO’s needs and determine necessary actions/resources – you will be the CEO’s right hand person!
  • Communicate effectively, both verbally and written, to the Omicia team, including Board members and investors
  • Organize company-wide team-building events that enhance our company culture
  • Support internal operational areas including maintaining and ordering office snacks, catering, and office supplies
  • Manage day-to-day office operations and facility maintenance 
Requirements
  • Three or more years of experience supporting an executive, preferably at a startup
  • Expertise in Microsoft Suite (Microsoft Word, PowerPoint, Excel) and Google Apps/Drive (Gmail, Good Docs & Sheets, GCal)
  • Excellent interpersonal and communication skills
  • Strong leadership, project management, and organizational skills and proven ability to follow-through
  • Demonstrated ability to multi-task and problem solve using good judgment
  • Ability to handle assignments of confidential nature and maintain highly confidential information
  • An enthusiastic, positive attitude; desire to serve as the point person for all office- and facilities-related needs
  • Creativity, a sense of fun and a desire to build and expand company culture
  • Desire to work in a collaborative and fast-paced startup environment
  • Bachelors degree or equivalent expertise 
How to Apply

Apply online at the Omicia Careers page. 

About Our Organization

Omicia delivers a market-leading software platform that enables analysis, interpretation, and reporting on genomic data to expedite diagnosis and improve medical outcomes. Omicia’s products are in use at more than 500 world-class academic and clinical institutions worldwide. By accelerating understanding of the genetic basis of disease, drug response, and health, Omicia is unlocking the potential of individualized medicine. Headquartered in Oakland, California with an office in the UK, Omicia was founded by renowned industry veterans with a deep understanding of technology, genomics, and diagnostics. 

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