Associate Office Manager (4362)

Organization
QIAGEN
Job Location
Waltham, MA
Job Description

The role of Associate Office Manager is to provide a prossional office environment for the QIAGEN Waltham research groups. The responsiblities include ownership of the office support, supporting finance and accounting, office logistics management of new employees, as well as being the primary contact and interface visitors customers at the site. Performs a broad range of administrative support duties to ensure that the office and related work are being managed efficiently and effectively.

Office Support and Administrative Coordination:
• Coordinates office, project, and program team meetings and room reservations
• Sets up video conference calls where appropriate
• Coordinates site social functions and events
• Maintains office supplies
• Sort and distribute Daily Mail
• Maintains employee phone and email groups
• Prepare and distribute company announcements
• Building contact for FedEx, USPS and Office & coffee supply replenishment
• Maintains internal office signage and assists with ordering of office furniture as required
• Performs miscellaneous administrative duties and special projects as required by the General Manager

Office logistics for new employees:
• Assists in the on-boarding and training induction of new employees
• Orders office computer equipment via ITRAQ for new employees
• Coordinates and manages issuance of security access badges
• Performs on-boarding security training
• Orders business cards

Customer Interface:
• Meet and Greet visitors with hospitable welcoming conveying the QIAGEN image
• Plan and execute corporate onsite lunch meetings, set up/clean up
• Plan and execute Organizational Excellence meetings

Requirements

• Degree from a college secondary school/high school + 3 years related work experience.
• 2 year degree from a college, university or technical school within the applicable discipline + 2 years related work experience.
• 4 year degree from a college, university or technical school within the applicable discipline + 1 years related work experience.

PREFERRED SKILLS
• Proficient with Microsoft Office 2013
• Possess excellent organizational, communication, customer service, written and interpersonal skills.
• Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner.
• Excellent meeting and event planning and hosting skills

How to Apply

If interested, please apply online www.qiagen.com/careers

About Our Organization

QIAGEN N.V., a Netherlands-based holding company, is the leading global provider of Sample to Insight solutions to transform biological materials into valuable molecular insights. QIAGEN sample technologies isolate and process DNA, RNA and proteins from blood, tissue and other materials. Assay technologies make these biomolecules visible and ready for analysis. Bioinformatics software and knowledge bases interpret data to report relevant, actionable insights. Automation solutions tie these together in seamless and cost-effective molecular testing workflows. QIAGEN provides these workflows to more than 500,000 customers around the world in Molecular Diagnostics (human healthcare), Applied Testing (forensics, veterinary testing and food safety), Pharma (pharmaceutical and biotechnology companies) and Academia (life sciences research). As of March 31, 2015, QIAGEN employed approximately 4,300 people in over 35 locations worldwide. Further information can be found at www.qiagen.com.

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