Fred Hutchinson Cancer Research Center, home of three Nobel laureates, is an independent, nonprofit research institution dedicated to the development and advancement of biomedical research to eliminate cancer and other potentially fatal diseases. Recognized internationally for its pioneering work in bone-marrow transplantation, the Center's five scientific divisions collaborate to form a unique environment for conducting basic and applied science. The Hutchinson Center, in collaboration with its clinical and research partners, the University of Washington and Seattle Children's, is the only National Cancer Institute-designated comprehensive cancer center in the Pacific Northwest. Join us and make a difference!
The Administrative Manager will have responsible for overseeing the appointments and promotions processes for nearly 400+ faculty and professional scientific staff in the Clinical Research Division of the Fred Hutchinson Cancer Research Center and the Division of Medical Oncology at the University of Washington. This includes coordination of external searches for new faculty, annual reappointments of clinical and acting faculty in the Division of Medical Oncology, faculty reviews (conducted at 3, 4 or 5-year intervals), monthly meetings of the Clinical Research Division Appointments & Promotions Committee, and maintaining the faculty/staff database. The Faculty Administrator is responsible for managing a very detailed annual Faculty Appointments and Promotions meeting for both divisions.
- Ability to navigate complex bureaucracy at Hutchinson Center, University of Washington and Seattle Cancer Care Alliance with resilience and good humor
- Exemplary attention to detail
- Impeccable record keeping, filing and organizational skills
- Ability to interact diplomatically and effectively with multiple ranks of professionals and staff
- Adhere to strict deadlines and guidelines
- Ability to interpret and follow policies and procedures; understanding of governance concepts helpful
- Maintain confidentiality and professional decorum at all times
- Draft clear written instructions and business memos
- Highly developed communication and project coordination skills
- Must be able to work independently and have sole responsibility for important projects
- Motivated by challenge to solve problems and positively affect systems
- Bridge cultural gaps between institutions
- Thrive on being primary information resource for two divisions
- Must have integrity and pride in work product
- Must be self-motivated, dedicated and mission-oriented
- Bachelors degree and/or 5 years progressively challenging administrative experience required.
- Academic or scientific background a plus.
- Overall basic understanding of academic, research environments and ability to quickly learn various systems and on-line databases needed to nagivate and complete tasks for a multi-organizatoinal environment (FH-SCCA-UW).
- Capable of technical writing and editing in support of recruitment and related academic letters and support.
- Well organized and detailed oriented and able to transverse electronic and highly paper-oriented processes.
- Competent in all Microsoft Office (ability to navigate through various on-line systems, technical interest, willingness to learn and competency, etc.), Excel, Word, Outlook and Adobe Highest level oral and written business communication skills.
- Ability to work professionally and relatively independently and create good working relationships with faculty, high-level administrators and leadership. Must ensure high-level of fiduciary skills given the level and degree of confidentiality involved in all A&P related actions.
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