Administrative Assistant II, Program in Prostate Cancer

Fred Hutchinson Cancer Research Center & Seattle Cancer Care Alliance
Job Location
Seattle, WA
Job Description

Cures Start Here.
At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch's pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation's first and largest cancer prevention research program, as well as the clinical coordinating center of the Women's Health Initiative and the international headquarters of the HIV Vaccine Trials Network.

Careers Start Here.
Human Biology is seeking an aministrative assistant to independently perform duties of a complex, specialized, or confidential nature for the Program in Prostate Cancer Research (PPCR).
The incumbent works independently in performing responsibilities. Judgement is used daily in interpreting policy, representing the Program and/or Director, interacting with Center staff and outside organizations, and working with highly-sensitive and/or confidential information.

Job Duties
- Perform administrative duties to include office organization, records maintenance, and coordination of functions with various individuals and organizations.
- Represent the Program and Director to various individuals and organizations. Attend meetings and conferences as requested by Director
- In conjunction with the Program Administrator, participate in the preparation of grants and budgets, working directly with Divisional and Center administration to ensure proper formatting and timely submission.
- Gather and compile data for contract and grant proposals, and reports of complex nature.
- Under supervision of the Program Administrator, develop grant and budget proposals.
- Monitor grants, contracts, and budgets to document expenditures and verify proper accountability.
- Purchase equipment and supplies for the Program, obtain bids as required, and perform inventory control duties; work with Purchasing department as required.
- Arrange conference and meeting schedules, travel agendas, and requirements and activities as required by the Program Administrator and Director; perform clerical duties to include preparation of correspondence, manuscripts, etc., and has responsibility for office operation.
- Verify and approve, with approval of superiors, a variety of budget expenditures.
- Process time and payroll information for the Program staff.
- Word process correspondence and technical materials (i.e., reports, manuscripts) for the Program .
- Establish procedures and apply administrative policies to the work unit.
- Ensure that policies are established within the office to protect sensitive or confidential information.
- Perform projects specific to the Program : weekly SPORE-PPCR Seminar Series; coordination of the SPORE Annual EAB/IAB Meeting; etc.
- Perform other duties as assigned.

Minimum Qualifications
- Bachelor's degree.
- Minimum of five years progressively complex administrative experience.
- Additional experience may substitute for educational requirement.
- Strong computer and word processing skills.
- Proficiency with a variety of software packages.
- Budget experience.

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