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At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch's pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer with minimal side effects. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation's first and largest cancer prevention research program, as well as the clinical coordinating center of the Women's Health Initiative and the international headquarters of the HIV Vaccine Trials Network.
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Independently performs a range of administrative duties, including those of a complex, specialized or confidential nature for Center IT (CIT) and the Office of the CIO.
The incumbent works independently in performing numerous and varied administrative responsibilities in a large IT department. Judgment is used daily in interpreting policy, representing the department, interacting with staff and contacts outside the organization, and in working with highly sensitive or confidential information. Excellence in attention to detail is key to successful performance in this role.
Perform administrative duties in support of Center IT and the Office of the CIO and, to include:
- office organization
- calendar management for complex scheduling
- departmental supply orders, inventory control and purchse order processing
- managment of on-boarding and off-boarding of CIT staff
- coordination of fuctions across admisitrative departments
Support meeting logisitcs, including:
- room reservations
- teleconferences and WebEx meetings
- resolving confliciting demands
- ordering catering
- meeting documentation, presentation preparation, recording minutes, etc.
- Represent CIT and the Office of the CIO to various individuals and organizations.
- Interact with department leadership and other colleagues to ensure that work flow and communications are effectively handled.
- Coordinate all aspects of travel (international/domestic) logistics including travel packets, detailed itineraries, conference applications, and reimbursements.
- Screen, direct, and respond to incoming calls and inquiries.
- Provide coverage for the Office of the CIO.
- Interpret and apply administrative policies, ensure that policies are followed within the office to protect sensitive or confidential information.
Perform other duties as assigned.
- Bachelor's degree
- Minimum of three years adminstrative support experience. Additional experience may substitue for eduational requiremnet.
- Administrative support experience at an intermediate or higher level, with preference for experience supporting senior leaders.
- Highly proficient with MS Office applications, including Outlook, Word, Excel, SharePoint and PowerPoint.
- Well organized, able to multitask, have strong attention to detail and effective at prioritization and proactive communications.
- Demonstrated experience taking initiative, accommodation of different work styles, a self-starter, excellent discernment, able to work independently and address urgent issues.
- Positive attitude, capacity to learn quickly and work well under pressure.
- Ability to change priorities in response to changing work situations.
- Ability to work under distractions and interruptions.
- Ability to handle sensitive information.
- Strong team player, professional demeanor, collaborative work style.
- Excellent communication and interpersonal skills.
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