Admin Assistant II - HICOR

Fred Hutchinson Cancer Research Center & Seattle Cancer Care Alliance
Job Location
Seattle, WA
Job Description

About Us
Fred Hutchinson Cancer Research Center, home of three Nobel laureates, is an independent, nonprofit research institution dedicated to the development and advancement of biomedical research to eliminate cancer and other potentially fatal diseases. Recognized internationally for its pioneering work in bone-marrow transplantation, the Center's five scientific divisions collaborate to form a unique environment for conducting basic and applied science. The Hutchinson Center, in collaboration with its clinical and research partners, the University of Washington and Seattle Children's, is the only National Cancer Institute-designated comprehensive cancer center in the Pacific Northwest. Join us and make a difference!

HICOR is a research institute at Fred Hutch dedicated to reducing the human and economic burden of cancer for patients, families and society. We develop and apply innovative scientific methods in health economics, clinical and public health research, and data science to enhance value in cancer care and improve outcomes for patients.

HICOR's mission is to improve the effectiveness of cancer prevention, early detection and treatment services provided to patients in ways that reduce the economic and human burden of cancer.

Position Overview
HICOR is seeking a full-time (100%) administrative assistant to support a high level faculty member with a variety of administrative tasks. This position will work independently in performing responsibilities, and be comfortable as part of an interactive administrative team. Strong skills in multi-tasking, communication, organization, and attention to detail are critical to this position. The assistant will also support senior program leaders, and contribute to exemplary administrative support services for the overall HICOR team. This position reports to the HICOR Program Administrator and works very closely with the core team of administrative professionals.

- Provide advanced administrative support to a high-level faculty member. Identify and implement processes to improve workflow, organization and communication.
- Coordinate and edit revisions to, manuscripts, articles, reports and funding proposals of a highly technical nature. Coordinate documentation preparation with publication deadlines, grant deadlines, collaboration efforts and other projects.
- Prepare general correspondence, including memos and e-mail. Proofread for spelling, grammar and layout, and make appropriate edits. Responsible for accuracy and appearance of final documents.
- Assist with preparation of PowerPoint presentations, including text, preparation and insertion of figures, graphs, charts, drawing, and tables.
- Staff high-level meetings. Responsible for compiling the agenda, arranging speakers, coordinating technical support, room requirements, catering and taking detailed meeting minutes.
- Coordinate all aspects of frequent and complex travel, including flight, hotel, necessary documentation (disclosure, copyright, video release and other forms) and reimbursements. Ensure that travel is appropriately charged, and all Fred Hutch and Program guidelines are met.
- Maintain faculty member's reference database, professional CV's, NIH biosketches, other support information, manuscripts and other documentation. Ensure that all information is current and complete.
- Assist with submitting manuscripts and abstracts. Track faculty manuscripts, abstract, and presentations.
- Track and approve spending activity on multiple ProCards, ensuring that proper documentation and receipts are provided to Accounts Payable. Track faculty member's actual and projected salary.
- Build itineraries for guest faculty visits, recruitments, and HICOR sponsored speakers.
- Assist with special projects and act as a liaison with Center staff and outside individuals and organizations, answering questions and resolving issues with regard to the administration of HICOR and the faculty member's research program.

- Bachelor's degree strongly preferred.
- Four to six years of experience in progressively complex administrative environment is required.
- Ability to navigate complex bureaucracy at The Hutch and collaborating organizations with resilience and good humor
- Fast-paced position requires both multitasking and exemplary attention to detail
- Required computer skills: Proficiency with office applications, including Microsoft Word, Excel, PowerPoint, Outlook and Adobe Acrobat. Proficiency in EndNote is a plus.
- Impeccable record-keeping and organizational skills
- Ability to interact diplomatically and effectively with multiple ranks of professionals and staff
- Ability to liaise with collaborators across time zones with respect and diplomacy
- Must be flexible and able to organize multiple projects and handle changing priorities while remaining composed under pressure of deadlines
- Adhere to strict deadlines and guidelines
- Maintain professional decorum and confidentiality of all sensitive materials and information in printed, electronic or verbal form
- Excellent verbal and written business-communication skills; ability to draft clear written instructions and business memos
- Must be able to work independently and have sole responsibility for major projects
- Must have integrity and pride in work product
- Ability to professionally represent the Public Health Sciences Division and HICOR to external and internal clients.

Required Characteristics
- Comfortable working in a fast-paced and complex environment
- Creative problem solving
- Punctuality
- Service-orientation
- Flexibility and adaptability
- Outstanding interpersonal skills
- Positive attitude and sense of humor
- Highest standards of professionalism

To apply, please provide a cover letter along with your CV outlining your suitability for this position.

To apply for this position, please CLICK HERE

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