Project Coordinator II

Organization: 
Fred Hutchinson Cancer Research Center & Seattle Cancer Care Alliance
Job Location: 
Seattle, WA
Job Description: 

Fred Hutchinson Cancer Research Center, home of three Nobel laureates, is an independent, nonprofit research institution dedicated to the development and advancement of biomedical research to eliminate cancer and other potentially fatal diseases. Recognized internationally for its pioneering work in bone-marrow transplantation, the Center's five scientific divisions collaborate to form a unique environment for conducting basic and applied science.

The Hutchinson Center, in collaboration with its clinical and research partners, the University of Washington and Seattle Children's, is the only National Cancer Institute-designated comprehensive cancer center in the Pacific Northwest. Join us and make a difference!

JOB SUMMARY
Manage the administration of scholar research and mentoring initiatives, including the RAMP Minority Medical Student Research Program. Coordinate training curriculum development and implementation projects in support of staff at global clinical trial sites.

SCOPE OF RESPONSIBILITIES
The incumbent reports to the HVTN Associate Director for Training. The Project Coordinator has responsibility for independently managing project operations and works independently in performing daily responsibilities, referring project issues on as necessary. Special skills and knowledge are applied in managing technical and administrative activities, developing program materials, and in carrying-out complex assignments. Some travel may be required (up to 5%).

JOB DUTIES
- Plan, manage and implement the RAMP Scholars Program and other training initiatives.
- Work closely with program leadership teams to strategically develop program
- Define requirements, milestones, and timelines
- Work with the HVTN Fiscal Group to develop and monitor project budgets
- Develop, publish, and advertise program materials, including the Request for Applications
- Coordinate Application Review Board scoring and ranking of applications
- Plan and implement program activities, webinars, and face-to-face workshops
- Identify project risks, and develop mitigation plans
- Track and creatively resolve project issues
- Work closely with the HVTN Evaluation Unit to evaluate programs
- Prepare reports on various program activities
- Serve as primary contact/liaison representing the program to other HVTN groups, funding sources, affiliated individuals or institutions, and outside organizations. Give presentations as necessary.
- Coordinate training curriculum development and implementation projects, including protocol procedures and training for new clinical trial sites.

- Set project goals and timetables, ensuring that all required activities are completed
- Provide leadership and project management for teams of subject matter experts/instructional designers to develop and implement specialized training resources and materials
- Coordinate input from multiple stakeholders including site investigators, site staff, laboratory operations, clinical trial managers, protocol team leaders, and DAIDS staff
- Research & analyze available training resources for appropriate content and methods
- Develop and modify training resources (training presentations and materials, training manuals, and videos) that can be employed in multiple settings.
- Work with the HVTN Travel and Events Group to plan and implement regional training workshops. Participate in workshops.
- Develop special materials and technical tools which may include questionnaires, site checklists and training plans
- Maintain project documentation and track upcoming training needs
- Plan, coordinate, and report on clinical site mock study visits
- Plan and coordinate technical assistance visits between sites, as needed
- Evaluate learning activities and provide relevant feedback to stakeholders
- Assist with development and implementation of a new Learning Management System (LMS)

- Plan and coordinate targeted investigator support activities.
- Coordinate communication and professional development activities in support of the HVTN-wide early stage investigator community
- Maintain the Investigator Resources page on the HVTN members site. Assemble and distribute quarterly communications to Network investigators.

- Carry-out moderately complex research assignments in support of various projects. These assignments may include conducting a literature search, assisting with data collection/analysis and writing up results.
- Facilitate or co-facilitate select trainings and events.
- Represent the Training Unit as a member of various committees and working groups.

Perform other responsibilities as required.
Masters degree in related field desired. BA/BS in related field required. Minimum of one year post-master's or three years post-bachelor's related project coordination/management experience. Excellent written and verbal communication skills. Ability to think critically, work independently, and act as a team member. Ability to adjust communication and working styles to effectively interact with others. Strong organizational skills. Ability to multi-task in a fast-paced environment. Proven attention to detail. Experience in training/education and an interest in public health or clinical research preferred. Extensive experience and knowledge of Microsoft Word, PowerPoint, and Excel. Experience with LMS, SharePoint and screen capture software desirable.

We are a VEVRAA Federal Contractor.

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