Grants Specialist at exciting biotech company!

Adaptive Biotechnologies Corp.
Job Location: 
Seattle, WA
DOE - Salary is commensurate with experience and qualifications.

Excellent benefits package including employer paid medical, dental, vision, vacations and holidays.

Job Description: 

Adaptive Biotechnologies seeks . . .full time Grants Specialist to secure solicitations, prepare and submit applications, and complete all award and administrative reporting functions for current and future Adaptive research initiatives. The grants specialist's focus is on pre-award opportunity recruitment, organization and application preparation, post-award project management and closeout.

Responsible for both Pre-Award and Post-Award grants and contract management including award acceptance, award activation and tracking grants and the status of required progress and compliance reports. Award types focused on Small Business Innovation Research Grants (SBIRs) from NIH, NSF, DoD, and may include NIH research grants. This position will support all types of federal and NGO grant submissions and management.

This individual will be responsible for the review and administration of agreements related to sponsored projects, including proposal review, grant and contract negotiations and post award administration. Will terminate and close out awards, monitor preparation of reports on property, patents, expenditures and the like; obtain instructions and disposition of overruns, etc. Advise and consult with appropriate personnel on preparation of proposals, budgets, cost sharing, and effort monitoring.

Pre-Award responsibilities include:
• Direct and proactively work with Adaptive grant team in all aspects of grant and contract proposal preparation, including finding and notifying grant team of funding opportunities, preparing and tracking proposal status through the various submission agencies (e.g. and assisting in preparing IRB submissions.
• Review and interpret guidelines for specific proposal submission as outlined in sponsor Requests for Applications/Proposals and Program Announcements.
• Maintain training in the use of online submission systems such as GRANTS.GOV, FASTLANE, etc., and enter data into the online system for submission.
• Advise on funding agency proposal requirements, drafting budgets and justifications, and management of documentation and form preparation, approval monitoring, and forwarding to funding agencies to meet frequent deadlines.
• Determine appropriate needs to project and prepare requests with multiple contracts and sub-contracts.
• Understand, plan, prepare and ensure appropriate documentation for accounting on grant proposals. Monitor and ensure compliance with State and Federal audit requirements.
• Maintain thorough knowledge of NIH, NSF submission policies, procedures, standards and deadlines; maintain knowledge of applicable OMB circulars. • Setup and attend conference calls for PI and NIH/NSF PO staff as needed • Communicate with grants management specialists (GMS) regarding submissions, budgeting, NOA as needed.
• Negotiate award terms. Highlight anticipated compliance issues during pre-award stage.

Post-Award responsibilities include:
• Manage post-award grants process. Coordinate the setting up of new projects; provide appropriate spending allocation information; troubleshoot and resolve problems; provide analysis, guidance and oversight on all post-award grants and contracts management issues.
• Review Notice of Award (NOA) to ensure appropriate budget and project periods.
• Prepare related paperwork for sub-contracts and or sub-budgets, etc.
• Monitor budgets to ensure appropriate support in resource management and staffing levels (e.g. FTEs do not exceed 100%).
• Maintain budget tracking, reporting and record keeping systems to monitor fiscal activity of research budgets from award to closeout.
• Prepare on-line budget transaction transfers, no cost extensions, request for re-budgeting, and all other budget actions as needed.
• Regularly communicate with NIH or NSF staff as needed to ensure appropriate reporting (e.g. progress reports, FFR, quarterly and final reports).
• Prepare budget close out and final reporting to sponsor (in conjunction with PI).
• Regularly attend grant team meetings to update team on any proposal or budget issues in timely fashion.

• May be asked to fulfill other duties and responsibilities as required. • Perform such other duties as may be assigned including serving on committees, and working on special projects.
• Will attend local/regional meetings of professional research administrators and keep abreast of changes in sponsor requirements and legislation affecting sponsored programs.


The individual in this position must have strong operational and administrative experience and expertise, excellent interpersonal and relationship skills, and absolute discretion. Strong organization skills; strong oral and written communication skills; ability to handle multiple tasks; ability to work under deadlines and prioritize workload; ability to reprioritize quickly as new information about clients' needs become clear; ability to work in a supportive and collaborative fashion within the Adaptive team and with a diverse range of clients and colleagues; ability to communicate technical details clearly and respectfully to colleagues who may be unfamiliar with the process described. Bachelor's degree required and 3-5 years of experience working in support of grant administration is strongly preferred.

Experience with NIH grant and contract submission required, SBIR submissions, NSF, and DoD preferred. Project management or coordination experience highly desired.

Contact Information: 

If you are a bright, career-minded individual we want to hear from you!

Please email your cover letter, resume/CV, references, and salary requirements to

For more information about Adaptive Biotechnologies Corp., please visit

About Our Organization: 

Adaptive Biotechnologies Corporation is a development stage biotechnology company that utilizes its proprietary immune profiling technology to discover, develop, and commercialize oncology diagnostics. The Company leverages advances in next generation sequencing ("NGS") to profile T-Cell and B-Cell Receptors ("TCRs" and "BCRs"). This breakthrough enables in-depth characterization of the immune system, which is the primary defense against cancer. By incorporating immunosequencing into clinical care, Adaptive can enhance the diagnosis, prognosis, and monitoring of cancer patients.

The Company's first clinical application, clonoSEQ, is for monitoring Minimal Residual Disease ("MRD") in blood-based cancers. The Company recently launched clonoSEQ as a CLIA certified Laboratory Developed Test ("LDT") in the second quarter of 2013. Improving the ability to accurately detect and track residual disease at a molecular level affords clinicians the potential to detect relapse earlier and improve patient care. Adaptive is currently validating additional oncology diagnostics to quantify the presence and clonality of Tumor Infiltrating Lymphocytes ("TIL") and to create a reliable measure of "immunocompetency" to predict or monitor response to cancer treatments that directly alter the host immune system. Adaptive incubates and validates potential clinical products by offering fee-for-service access to its proprietary immune profiling sequencing technology under the brand name immunoSEQ.