Adaptive Biotechnologies seeks . . .full time Grants Specialist to secure solicitations, prepare and submit applications, and complete all award and administrative reporting functions for current and future Adaptive research initiatives. The grants specialist's focus is on pre-award opportunity recruitment, organization and application preparation, post-award project management and closeout.
Responsible for both Pre-Award and Post-Award grants and contract management including award acceptance, award activation and tracking grants and the status of required progress and compliance reports. Award types focused on Small Business Innovation Research Grants (SBIRs) from NIH, NSF, DoD, and may include NIH research grants. This position will support all types of federal and NGO grant submissions and management.
This individual will be responsible for the review and administration of agreements related to sponsored projects, including proposal review, grant and contract negotiations and post award administration. Will terminate and close out awards, monitor preparation of reports on property, patents, expenditures and the like; obtain instructions and disposition of overruns, etc. Advise and consult with appropriate personnel on preparation of proposals, budgets, cost sharing, and effort monitoring.
Pre-Award responsibilities include:
• Direct and proactively work with Adaptive grant team in all aspects of grant and contract proposal preparation, including finding and notifying grant team of funding opportunities, preparing and tracking proposal status through the various submission agencies (e.g. Grants.gov and assisting in preparing IRB submissions.
• Review and interpret guidelines for specific proposal submission as outlined in sponsor Requests for Applications/Proposals and Program Announcements.
• Maintain training in the use of online submission systems such as GRANTS.GOV, FASTLANE, etc., and enter data into the online system for submission.
• Advise on funding agency proposal requirements, drafting budgets and justifications, and management of documentation and form preparation, approval monitoring, and forwarding to funding agencies to meet frequent deadlines.
• Determine appropriate needs to project and prepare requests with multiple contracts and sub-contracts.
• Understand, plan, prepare and ensure appropriate documentation for accounting on grant proposals. Monitor and ensure compliance with State and Federal audit requirements.
• Maintain thorough knowledge of NIH, NSF submission policies, procedures, standards and deadlines; maintain knowledge of applicable OMB circulars. • Setup and attend conference calls for PI and NIH/NSF PO staff as needed • Communicate with grants management specialists (GMS) regarding submissions, budgeting, NOA as needed.
• Negotiate award terms. Highlight anticipated compliance issues during pre-award stage.
Post-Award responsibilities include:
• Manage post-award grants process. Coordinate the setting up of new projects; provide appropriate spending allocation information; troubleshoot and resolve problems; provide analysis, guidance and oversight on all post-award grants and contracts management issues.
• Review Notice of Award (NOA) to ensure appropriate budget and project periods.
• Prepare related paperwork for sub-contracts and or sub-budgets, etc.
• Monitor budgets to ensure appropriate support in resource management and staffing levels (e.g. FTEs do not exceed 100%).
• Maintain budget tracking, reporting and record keeping systems to monitor fiscal activity of research budgets from award to closeout.
• Prepare on-line budget transaction transfers, no cost extensions, request for re-budgeting, and all other budget actions as needed.
• Regularly communicate with NIH or NSF staff as needed to ensure appropriate reporting (e.g. progress reports, FFR, quarterly and final reports).
• Prepare budget close out and final reporting to sponsor (in conjunction with PI).
• Regularly attend grant team meetings to update team on any proposal or budget issues in timely fashion.
• May be asked to fulfill other duties and responsibilities as required. • Perform such other duties as may be assigned including serving on committees, and working on special projects.
• Will attend local/regional meetings of professional research administrators and keep abreast of changes in sponsor requirements and legislation affecting sponsored programs.